Lesson #44
Inquiry – Receivable Transaction Inquiry function
Look up the payment details for a single check or search payment histories by transaction type and/or other options. Searchable options include:
- Check number
- Check date
- Invoice number
- Transaction date
- Posted date
- Payment details
- Firm billed
- Payer
Searching by check date will return only check payments. You can also search for any posted receivable transaction. Transaction types include:
- Payment
- Duplicate payment
- Credit
- Debit
- Miscellaneous receipt
- Write-off
- Void
- Refund
Any transactions that meet your search criteria will appear as a report. The search results in the report include all of the search categories (except the billed firm) plus:
- Payment type
- Payment amount
- Who entered the payment into RB
- When it was entered
You can sort your results in the grid by one or more columns in ascending or descending order (but when you exit the function, RB will revert back to the default order). You can export the report to save, share, use in other applications, or print.
View individual transactions
From your search results you can view detailed information about individual payments and other transactions. If you look at a payment’s details, it will include a list of the invoices paid by the payment and a breakdown of how the payment was applied to each invoice in the list. For other transactions, you can find information about the client and/or remarks about the transaction depending on the type of transaction.
You can also view invoice details directly for all transaction types except payments and miscellaneous receipts.
Use with Aged A/R
In addition to using Receivable Transaction Inquiry to look up payments or search payment histories, you can also use it when you are managing collections and accounts receivable with the Aged A/R function. In the interactive Aged A/R report you can open the Receivable Transaction Inquiry directly for any client and it will automatically list that client’s payment activity for the past 90 days.
TL;DR: Use Receivable Transaction Inquiry to look up a single check or search payment histories and view detailed information about individual payments and other transactions such as refunds and write-offs.
RB concepts in this lesson
Firm: Business you provide services to, usually law firms. More >
