Lesson #83
Reports – Business Analysis function
View your business’s posted income by groups of related service items for a specific time period in an interactive report that lets you see total amounts at a glance. Drill down to see individual service items, plus quarterly and monthly breakdowns of posted totals. Compare the current month-, quarter- and year-to-date totals, such as sales amount and gross profit, to previous periods.
The default report lists the main categories of services with amounts posted today for any of its service items to any Sold To clients in any state and under any of your company’s business units. The default view is yearly total amounts for number of units billed, rush charges, all charges, related resource pay, voids/credits, and gross profit. Because it is interactive, you can drill down to monthly totals and individual service items.
View profitability for different periods/segments
You can change the report to:
- View longer/different time periods.
- Include quarterly breakdowns.
- Switch to totals by Bill To clients (such as insurance companies who are paying for litigation services their lawyers order from you), parent firms (i.e. headquarters), or a single firm.
- See income for one state, e.g., if you pay local business taxes based on the total revenue generated within your own state, view posted income for your state.
- Analyze business for a particular case.
- View income for one or more of your company’s business units.
Like other interactive reports in RB9, you can quickly switch between detailed and summary views of the report. The initial results in the report are displayed as yearly totals by Service Group (main categories of services).
You can “expand” the view to see the monthly (and quarterly, if desired) subtotals and toggle between summary and monthly (and quarterly) views for individual years/quarters. You can also expand and collapse the Service Groups to see breakdowns by category subgroups and individual service items, or toggle individual Service Groups between the collapsed/summary view and the breakdown-by-service-item view. Category totals and subtotals appear on gray backgrounds with bold headers to differentiate them from individual line items.
You can export the report in Excel format to save, use in other applications, or print.
NOTE: This is an RB9-only function. It is not included in RB Lite.
TL;DR: Get an instant snapshot of your business broken down by Service Group for today or any time period. Compare the current month-, quarter- and year-to-date totals to previous periods.
RB concepts in this lesson
Bill To: Client responsible for paying the invoice for a job. Could be the same as the Sold To client, but also could be a third-party firm, such as an insurance agency.
Business Unit (BU): One of your company’s revenue centers or any entity in your business that you want to track separately.
Parent Firm: Headquarters of a multi-branch corporation.
Service Groups: The most commonly used billable items for court reporters. These main categories are preset by the system and cannot be modified by the user.
Service items: Regular charges that you bill to your clients are called service items in RB and are categorized into Service Groups.
Sold To: Client ordering services.
