Lesson #71
Payables – Print 1099 Forms function
If you provide your independent contractors with 1099s, use this function to generate PDF federal 1099-NEC forms to print.
When entering resources into RB — or at anytime before issuing 1099s — you can designate if they should be eligible to receive 1099s from you in their resource listings. Not all resources require 1099 forms — for example your conference rooms — so you select which resources should be included in the potential pool of 1099 recipients. If you didn’t designate which resources should be issued 1099s when setting up resources, you can use RB’s Bulk Update tool to designate all potential 1099 recipients at once.
Default settings might be all you need
The Print 1099 Forms function defaults to all potential 1099 recipients for last year who earned more than $600 from any of your company’s business units (BUs). You can :
- Change the date range.
- Restrict the resources to a specific pay group or groups.
- Raise or lower the cutoff earned amount to be included.
- Choose to view resources paid for specific BUs’ jobs.
- View the results for a single resource.
You can sort your results in the grid by one or more columns in ascending or descending order (but when you exit the function, RB9 will revert back to the default order). Export the list as an Excel spreadsheet or a CSV (comma-separated values) file to save, print, share, or use in other applications.
Before printing 1099s you can click on any resource listed to view/update their RB listing.
In the list of eligible 1099 recipients you select which resources should receive 1099s, then which BU will be issuing the 1099s. RB9 creates a PDF file of the 1099 information to print on preprinted laser-compatible IRS forms. If you use Chrome as your browser for RB9 printing, you can print directly from the browser. Otherwise the PDF automatically downloads, then you print it from Adobe Acrobat.
If the information doesn’t print correctly on the IRS forms, you can make adjustments in RB9 to the margins to align the RB9 output with the 1099-NEC form’s fields.
NOTE: This is an RB9-only function. It is not included in RB Lite.
TL;DR: View summaries of your independent contractors’ taxable pay. Then print out their miscellaneous income information on preprinted laser-compatible IRS 1099-NEC forms.
RB concepts in this lesson
Business Unit (BU): One of your company’s revenue centers or any entity in your business that you want to track separately — such as branch offices, other companies you own, affiliates, and profit-sharing operations.
Resource: Person or thing that provides your business with a service — such as reporters, videographers, interpreters, scopists, account executives, other agencies that cover jobs for you, or a conference room.
