Review & adjust total pay amounts

Review payments made to independent contractors, and adjust the gross pay totals RB9 provides

Lesson #70
Payables – 1099 Pay Detail function

Look up what you have paid your independent contractors, broken down by pay date and amount. View payment details and adjust pay amounts to correct total pay, if needed.

A common reason for adjusting totals is if you started using RB9 after you had already issued paychecks to independent contractors earlier in the calendar year. Make your 1099-NEC forms accurate by entering year-to-date (YTD) information to summarize payroll transactions from January 1st up to your RB9 start date.

Another common adjustment is to add checks you wrote by hand (such as advances).

Review payments

When reviewing pay totals, the 1099 Pay Detail function defaults to last year. You can change the date range to view a different pay period, if desired. You can view payments to all resources for the pay period or select a single resource to view their pay details. Pay details include pay amounts and dates, plus any adjustments, check dates, check numbers, and comments.

When viewing details for a specific pay amount, you can enter/update some information like your check number, check date, remarks about the payment, and your business unit responsible for issuing a 1099 for this payment. You can also view and update the resource’s listing from here.

If desired, you can export this report to save, print, share, or use in other applications.

Make adjustments

You can adjust individual resource’s pay amounts before printing IRS 1099-NEC forms for your independent contractors or at any time to include checks written by hand or to correct errors.

To include prior payroll for a resource, you create an entry using the last payroll date before you started using RB9, the total payroll amounts you paid the resource during the calendar year from January 1 to the payroll date entered, and the last check date before you started using RB9.

To add handwritten checks, you enter the actual pay date, the check amount, and the date the check was written.

For all adjustments, you must assign one of your business units that will be responsible for issuing a 1099 to the resource. Usually this is your main office, which is the default. You can also enter the check number and/or the reason for the adjustment.

The pay adjustment is added to the resource’s pay listings with a checkmark in the Adjustment column so you can quickly differentiate adjustments from other total pay amounts.

NOTE: This is an RB9-only function. It is not included in RB Lite.

TL;DR: Review payments made to independent contractors. And before printing IRS 1099-NEC forms for your independent contractors, you can adjust the gross pay totals RB9 provides.

RB concepts in this lesson

Business Unit (BU): One of your company’s revenue centers or any entity in your business that you want to track separately, such as branch offices, other companies you own, affiliates, and profit-sharing operations.

Resource: Person or thing that provides your business with a service, such as reporters, videographers, interpreters, scopists, account executives, other agencies that cover jobs for you, or a conference room.

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