View gross profit by client

Get a quick feel for how your business is doing

Lesson #84
Reports – Gross Profit function

Gross profit is the difference between the invoice amount and resource cost. This static report lists the gross profit (in amount and percentage) for each job or invoice. You can customize the information shown in the report and create summary reports that only show each firm’s total amounts for the selected time period.

The default reports shows the gross profit for all of today’s scheduled jobs, broken down by the firm that ordered the services on the invoice (Sold To firm). Each firm’s listing includes their address and phone number to help you identify them correctly.

Every job listed under a firm includes:

  • Job number, date, and case
  • Invoice number, date, and total amount
  • Resource pay
  • Resulting gross profit in dollars and by percentage

It also lists any voided or credited amount and the associated deduction to resource pay. At the end of the report are grand totals for invoice amount, voided and credit memo amounts, resource pay, and gross profit in dollars and by percentage.

Find gross profit for different variables

You can view the same information for:

  • A different date range
  • Invoices billed during the date range
  • Invoices posted during the date range
  • Firms that ordered the billed jobs, instead of the billed services (Ordering Firm)
  • Firms responsible for paying invoices (This is useful to see the gross profit for a carrier/corporation that has multiple firms booking jobs.)
  • A single Sold To Firm, Ordering Firm, or Bill To Firm
  • A Sold To, Ordering, or Bill To Firm’s parent company
  • A particular case
  • A selected number of your top clients
  • One or more of your company’s business units

The report’s footer will display which search criteria you used to generate the particular report with the exception of blank search fields, ALL list selections, or if generating a report for a single firm. If you select two or more items in the Business Units list, the report will display that as “(multiple values selected).”

You can also choose a summary version that gives each client one line in the report that lists the firm name, address, and phone number; plus the total amounts for invoice billings, voids/credit memos, resource pay, and gross profit in dollars and percentages.

You can search for a word or phrase in the onscreen report. RB9 will highlight all instances of your searched word/phrase in the report and list them in a scroll box along with the page number where they occur. Export the report in a variety of formats to save, share, and/or edit in another application, or print it.

NOTE: This is an RB9-only function. It is not included in RB Lite.

TL;DR: View gross profit by invoice. Customizable report can also display summary information for each client.

RB concepts in this lesson

Bill To Firm: The firm responsible for paying the invoice for a job. This firm could be the same as the Ordering Firm, but also could be a third-party firm, such as an insurance agency.

Business Unit (BU): One of your company’s revenue centers or any entity in your business that you want to track separately.

Firm: Business you provide services to, usually law firms.

Ordering Firm: Firm that is responsible for a job with your company.

Sold To Firm: Firm that ordered the services on the invoice. Usually the firm that ordered a job.

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