Lesson #98
Tools – Label Templates function
In the Production module’s Envelopes and Labels function, you can print addresses on a variety of labels for parties, contacts, firms, locations, and resources using information from RB9’s database.
Before printing labels out of RB9, set up label templates that will automatically include the recipient mailing address, plus your company logo and other information, if desired. Then store them in the Label Templates function for everyone on your staff to use. With DYMO label software and RB9’s Label Templates function, you can modify label templates, create new ones, and manage all of your company’s label templates.
Customize default labels & create your own
RB9 comes with a default set that you can use as is or customize to better match your company. You can also create an unlimited amount of new label templates to meet all of your company’s labeling needs. RB9 works with DYMO label printers only.
Use DYMO software to set up labels. Whether editing existing templates or creating label templates from scratch, you can add/delete:
- Text
- Address field (which RB9 uses for mail merge)
- Graphics like your company logo
Label template management made easy
After creating/editing label templates, upload them to RB9’s Label Templates function, which stores all of your company’s label templates together in the database. This way, everyone has access to the same label templates when printing labels from RB9, and you won’t lose your label templates when transferring to new computer because they are stored in the cloud not locally.
The Label Templates window lists all label templates in your RB9 database. By default, labels are sorted by type, then name, but you can sort your results in the grid by one or both columns in ascending or descending order (but when you exit the function, RB will revert back to the default order). Export the list as an Excel spreadsheet or a CSV (comma-separated values) file to save, print, share, or use in other applications.
You can download any existing template to modify. Afterwards, upload the modified template with a new name to add as a new template in RB9 or with the same name to replace the existing template in RB9.
You can also add as many new templates as you want by uploading .dymo files from your computer. If you no longer need a template or want to replace it with a modified version, you can delete it from the Label Templates list.
NOTE: This is an RB9-only function. It is not included in RB Lite.
TL;DR: Modify default label templates and create new ones for your office to use when printing addresses on labels for parties, contacts, firms, locations, or resources using information from RB9’s database.
RB9 concepts in this lesson
Contact: Person who works for a firm you do business with.
Firm: Business you provide services to, usually law firms.
Location: Place where jobs occur.
Resource: Person or thing that provides your business with a service, such as reporters.