Tag Archives: Resource Billings Report

Lesson #50

Receivables – Resource Billings Report function

If your firm currently provides resources copies of their invoices, you can provide this report instead. Resources can check that they are getting paid for their work that was billed without seeing all the details on the invoice to the client.

When an invoice is generated in RB9, resources’ earnings are created simultaneously. You can have an unlimited number of earnings per invoice. The Resource Billings Report lists each earning (i.e., a service item and its pay amount), grouped and subtotaled by resource, one resource per page. The report includes a grand total on the last page adding together all the resources’ earnings in the report.

The default report lists today’s earnings for all of your resources. You can generate these earnings reports for other time periods, for a single resource or all resources, and/or for one or more business units of your company. The report’s footer will display which search criteria you used to generate the report with the exception of blank search fields, ALL list selections, or if you are generating a report for a single resource.

You can search for a word or phrase in the report. RB9 will highlight all instances of your searched word/phrase in the report and list them in a scroll box along with the page number where they occur.

Export the report as PDF (or one of the other 5 file formats) or print it to give each resource a copy of their own earnings.

NOTE: This is an RB9-only function. It is not included in RB Lite.

TL;DR: Provide resources with their own reports of what work they completed has been posted and what amounts they can expect from that work. The report lists each service item and its pay amount, grouped and subtotaled by resource, one resource per page.

RB concepts in this lesson

Business Unit (BU): One of your company’s revenue centers or any entity in your business that you want to track separately.

Resource: Person or thing that provides your business with a service.

Service items: Regular charges that you bill to your clients.

Lesson #47

Manage accounts receivable

Receivables is another large module in RB with functions for accepting and crediting payments, assessing additional charges, correct invoices, monitor accounts receivable, and perform collections. In this module, you can:

• Credit and track client payments. Apply a payment to multiple invoices at once. Apply retainers and payments via checks, PayPal or credit cards.
• Keep track of retainers. If a client has a retainer, it automatically appears when crediting payments from that client so you can apply it.
• Enter credits, discounts, overpayments, and other adjustments.
• Balance transactions and post payments.
• Enter non-cash transactions, such as credit and debit memos, duplicate payments, refunds, miscellaneous income, voids, and write-offs.
• Acknowledge client payments with emailed receipts.
• Provide resources with billing reports instead of invoices to see what they can expect to be paid for work they have done.
• Assess finance charges.
• Include PayPal and credit card processing fees.
• Run daily register reports.
• Print or email monthly journal reports to your accountant. Get an instant snapshot of accounts receivable for any date.
• Send clients monthly statements via email or regular mail.
• View monthly client activity reports. View all paid or voided invoices for a set time period.
• Find overdue invoices.
• Send clients detailed collection letters.
• Monitor collection efforts using reports, follow-up alerts, collections notes log, and copies of disputed or unpaid bills you can pull up from the central repository and email to clients from within RB.

Receivables functions by name

• Receive Payments
• Enter Other Transactions
• Send Payment Receipts – RB9-only function
• Resource Billings Report – RB9-only function
• Daily Register
• Daily Balance Log – RB9-only function
• Finance Charges
• Monthly Journals
• Aged A/R
• Send Statements
• Client Account Activity – RB9-only function
• Paid Invoices – RB9-only function
• Voided Invoices – RB9-only function
• Collection Letters – RB9-only function
• Collection Follow-up – RB9-only function
• Collection Forecast – RB9-only function

TL;DR: Apply payments and perform other accounts receivable tasks, including collections.

RB concepts in this lesson

Notes Logs: Un-editable internal-use only notes entered either by a user or automatically by RB appear in chronological logs in the database record where they occurred.