Tag Archives: Total Payable Report

Lesson #75

Payables – Total Payable Report function

The Total Payable Report lists all invoices with payables still due to resources, grouped and subtotaled by resource, with a grand total that represents your current resources payable liability.

Each invoice on the report includes:

• Invoice number
• Invoice date
• Invoice amount
• Resource pay amount
• Job number
• Job date
• Case
• Sold To Firm
• Resource’s reference number (e.g., the number on the invoice an affiliate gave you for services rendered)

Each resource with outstanding payables gets their own page(s) in the report, and the last page of the report shows the grand totals for outstanding invoice amounts and your current resources payable liability.

The default report shows all resources’ outstanding payables. You can generate the report for a single resource and/or specific business units in your company.

If you want to give resources a list of their outstanding pay, you can have RB generate a resource version of the report without the invoice amount column.

Print or export the report in a variety of formats (including PDF, Excel, and CSV) to save, share, or edit in another application.

TL;DR: View all invoices still due to resources, grouped and subtotaled by resource. The grand total shown on the last page is your current resources payable liability. You can also generate a version to give resources a list of their outstanding pay.

RB concepts in this lesson

Business Unit (BU): One of your company’s revenue centers or any entity in your business that you want to track separately.

Firm: Business you provide services to, usually law firms.

Reference No. (for resources): If a reporter or other resource (such as an agency which works for other agencies) bills you for work done, enter their invoice number as the reference number when turning in jobs so they will know which of their invoices are outstanding by the reference numbers on their Total Payables Report.

Resource: Person or thing that provides your business with a service, such as reporters.

Sold To Firm: Firm that is responsible for a job with your company.

Lesson #63

Manage & monitor accounts payables+

Use the Payables module to not only cut checks for resources, but to also manage and monitor payroll, sales tax obligations, and reward points for clients. In this module, you can:

• Perform payroll tasks.
• Audit pay statements.
• Adjust resource pay on an invoice or generally on payroll (such as a bonus or re-curring repayment of an advance).
• Adjust sales commissions on individual invoices.
• Close payroll and send resources pay statements via email or regular mail.
• Cut payroll checks, direct deposit paychecks, or export payroll to QuickBooks. 
• Review gross pay amounts and adjust as needed before printing 1099s from RB9.
• Generate forms and reports pertaining to payroll, including for sales commissions, miscellaneous pay not charged to invoices, and outstanding payables.
• Generate sales tax reports.
• Reward your best customers with points like airlines and credit cards do, based on the business generated by their calls to you. Monitor, adjust, transfer, and redeem points.

Payables functions by name

• Override Resource Pay
• Pay Adjustments
• Pay Resources
• Send Resources Pay Statements
• Print Checks – RB9-only function
• 1099 Pay Detail – RB9-only function
• Print 1099 Forms – RB9-only function
• Sales Commission Report – RB9-only function
• Override Sales Commission – RB9-only function
• Additional Resource Production Report – RB9-only function
• Total Payable Report
• Sales Tax – RB9-only function
• Liability Balance Log – RB9-only function
• Reward Points Summary – RB9-only function
• Reward Points History – RB9-only function
• Reward Points Analysis – RB9-only function

TL;DR: Perform payroll and other pay-related tasks.

RB concepts in this lesson

Award Points: Used to encourage clients to book with your agency by rewarding them with points for different services.

Resource: Person or thing that provides your business with a service.